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SERVICES

OUR KNOW HOW

To organise successful meetings and congresses and share knowledge effectively, you need to know and pay attention to all the details. Scientific conferences, in particular, have rules all of their own.

OUR SERVICES FOR MEDICAL SOCIETIES, CLINICS, INSTITUTES AND ASSOCIATIONS


Based on a “full service” approach, wikonect will support you in a professional and result-driven manner when it comes to:

Konzeption_Planung_Kongress_CS

CONCEPTION, PLANNING AND ORGANISATION

  • General consulting services und management of the entire project
  • Creation of schedules and to do lists, protocol and reporting system
  • Attendance and documentation of joint planning meetings / site inspections
  • Selection of suitable halls/rooms, creation of requirement profile for venue and equipment providers
  • conclusion of contract with congress venue in agreement with the congress president
  • Design of overall image (image design, stage design, programme schedule, etc.)
  • Planning and coordination of all equipment requirements, logistics and congress catering
  • Planning of signage/visitor guidance

DIGITAL SOLUTIONS

  • Design of innovative event formats and lecture systems / We design innovative event formats and lecture systems for your event
  • Organisation of face-to-face events combined with digital elements, also as hybrid congresses or with blended learning formats
  • Speakers live and/or digital with interactive methods
  • Mobile studios with speakers connected by video, video conferences in larger formats and live streaming of congresses
  • On-demand congresses, also for secondary use on your channels

Finanzmanagement Kongresse _ Fullserviceagentur wikonect

FINANCIAL MANAGEMENT

  • Preparation of budget calculation for the entire event
  • Solicitation of offers and monitoring of performance of all external providers
  • Creation of an event account and economical implementation of the event
  • Conclusion of the necessary event insurances
  • On-going budget monitoring and timely provisioning (status quo)
  • Final auditable account statement with all records/receipts / results report

Betreuung Referenten _ Fullserviceagentur wikonect

SPEAKER MANAGEMENT

  • Support for the invitation of all speakers and chairs in agreement with the congress president
  • Handling of the entire correspondence/contracts with the speakers
  • Hotel bookings for speakers, chairs and organisation staff, organisation of transfers
  • Settlement of fees and travel costs
Bewerbung Grafik Industrie Marketing

BADVERTISING AND PROMOTION // GRAPHICS, PRINT MATERIALS, INTERNET

  • Promotion/publication of the event via various marketing channels
    (congress calendar /
    specialist journals/ online specialist forums / med. societies)
  • Coordination of press relations together with the press office/agency of the med. society
  • Advice and assistance with the creation of all necessary print materials
    (announcement, preliminary programme, main programme, entry tickets, etc.)
  • Coordination of print materials (contents, proofreading, commissioning of print jobs and
    dispatch activities) with graphic designer and printers
  • Design and coordination of the production of banners, roll-ups, flags and on-site signage
  • Application for certification of the congress with the relevant regional medical council and forwarding of attendee data after the event
  • Creation of congress homepage (definition and creation of contents and layouts, briefing of web designers, function test)
  • Grafik und Pflege ( Content ) der Kongresshomepage
  • Drafting and dispatch of newsletters by email / handling of online inquiries
Registrierung Teilnehmer Kongresse

ATTENDEE REGISTRATION AND HOTEL RESERVATION

  • E-registration inc. creation and dispatch of confirmation/invoice letters
  • Creation of online registration form
  • Telephone hotline: General communication with attendees
  • Collection of attendance fees
  • Creation of list of attendees and attendee statistics
  • Creation of name tags, entry tickets for social events and confirmation letters
  • Reservation and management of hotel allotments / Negotiation of special rates
Abstract Management ePoster

ABSTRACT MANAGEMENT

  • Online abstract management system via a service provider
  • Coordination and processing of abstracts to be forwarded to scientific committee
  • Correspondence with scientific committee and evaluators
  • Correspondence with abstract submitters (invitation/cancellation)
  • Coordination of posters and free presentations
  • Planning of poster session
Sponsoring Ausstellung Kongresse Location

EXHIBITION

  • Solicitation of exhibitors, creation of address database, and dispatch in cooperation with the customer
  • Handling of registrations and confirmation
  • Account settlement with exhibitors
  • Creation of exhibition layout using CAD and exhibitor manual
  • Technical handling of the exhibition
Sponsoring Kongresse besondere Ausstellungsstücke Roboter

SPONSORING

  • Design of sponsoring concepts
  • Solicitation of potential sponsors in agreement with the customer
  • Conclusion of contracts with sponsors
  • Handling of industrial symposiums and confirmation / coordination of space and technical requirements
  • Account settlement with sponsors
Orga vor Ort HeartBeats Location Veranstaltung

ON-SITE SERVICES

Project management

  • Supervision of overall logistics
  • Coordination and monitoring of all service providers (equipment, catering, signage, visitor guidance, furniture, etc.)
  • Personnel planning and briefing

Supervisor Conference Counter

  • Installation and management of conference counter
  • On-site registration inc. payment collection with special EDP software
  • Distribution of conference documents and name tags
  • Personnel planning and briefing
  • Speaker and exhibitor desk, VIP support

Coordination of exhibition

  • set-up and dismantling
  • Supervision of overall logistics (layout planning/measurement, service providers for additional orders, stand construction)
  • Exhibitor/sponsor support (exhibition design)
  • Order management and payment collection for additional orders

SOCIAL- AND ACCOMPANYING PROGRAMME

  • Concept design, overall coordination and logistics
  • Solicitation of offers for venues, transfers, artist programme and decorations as well as catering
  • Agreements with service providers and on-site performance monitoring
  • Organisation of accompanying programme (on demand)

THE WI.COCKPIT

It is really important to us to have a transparent and partnership-like cooperation with our clients and interact with you as a team. That’s why we always want to keep you in the loop about where we stand with our planning, with finances, with sponsors and attendee development. We have several tools for this, which collectively make up our wi.cockpit.

Like a pilot, we want you to have a broad view of what is going on. Hence, we have developed special instruments you can use to keep track of your congress parameters. Or even plan the scientific programme and all that goes with it. A work tool of the finest quality.

Find out more about the contents of our future wi.cockpit…

KONGRESSTEAM

KONGRESSTEAM

Mit wikonect arbeiten Sie mit einem eigens für Ihr Projekt zusammengestellten Team mit einem klar definierten Ansprechpartner, der Sie als Projektleiter durch alle Phasen der Kongressplanung und -durchführung begleitet.

KONGRESSBUDGET

KONGRESSBUDGET

Für uns ist eine ständige, verlässliche Übersicht über die aktuellen Ein- und Ausgaben nach dem Open Book Prinzip selbstverständlich. Was Sie bei uns garantiert nicht vermuten müssen, sind verdeckte Provisionen und Kick-Backs. Alle Einnahmen und Ausgaben werden absolut transparent ausgewiesen.

TIMELINE

TIMELINE

Bei der Organisation von Kongressen haben zeitgenaue, aufeinander aufbauende Prozesse höchste Priorität. In der Zusammenarbeit mit Ihnen stimmen wir mit Ihnen vor jedem Projekt einen präzise definierten Zeitplan ab. Über situativ notwendige Veränderungen im Prozessverlauf werden Sie selbstverständlich zeitnah informiert.

PROGRAMM

PROGRAMM

Die Erstellung eines wissenschaftlichen Programms ist ein Prozess, der Zeit benötigt und von vielen Faktoren abhängig ist. Wir stellen Tools zur Verfügung, mit denen Sie Ihr wissenschaftliches Programm und die Einladung der Referenten planen können. Alle Projektbeteiligten haben einen Zugriff auf die jeweils aktuelle Version.

TEILNEHMERZAHL

TEILNEHMERZAHL

Sie möchten wissen, wie der aktuelle Teilnehmerstand ist? Die Anmeldungen sind hier tagesaktuell und auf einen Blick nachvollziehbar.

SPONSORING UND AUSSTELLUNG

SPONSORING UND AUSSTELLUNG

Ein Kongress muss sich finanzieren, und so haben das Sponsoring und der Verkauf von Ausstellungsfläche einen hohen Stellenwert, den Sie stets in den Blick nehmen können. Selbstverständlich arbeiten wir nach den Regeln des Compliance und den Kodexvorgaben entsprechend der aktuellen Anforderungen der Industriepartner.

ABSTRACT

ABSTRACT

Wir geben Ihnen ein Abstract-Tool zur Einreichung und Bewertung aller Abstracts an die Hand, gepaart mit der Möglichkeit, stets über den aktuellen Einreichungsstand informiert zu sein.

REFERENTENÜBERSICHT

REFERENTENÜBERSICHT

In Kombination mit dem Programmplanungstool haben Sie die Möglichkeit, Referenten zu benennen, einzuladen und entsprechenden Vorträgen zuzuordnen. Zudem übernehmen wir hierbei das komplette Einladungs- und Reisemanagement.

CLIENTS

With creative ideas, good planning as well as innovative methods and technologies, we have already made a success out of many events for companies and institutions in the healthcare sector – such as these:

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